The Constitution

The Constitution Of Morton's Point Camp

Last Changed October 24, 2010.

Membership

To become a Member requires the individual be 18 years of age and of good moral character.

not have an outstanding balance owing to Morton's Point Camp.
be nominated by a Member and seconded by another Member for Membership.
have fulfilled obligations as stated in "Rules & Regulations of Morton's Point Camp" concerning previous attendance in Camp.
have passed a "Membership Vote" at the Annual General Meeting by a majority vote of 50% + 1 of the Membership complement.
pay appropriate initiation fee and dues as determined previously by Members at the Annual General Meeting.
agree to abide by "The Constitution of Morton's Point Camp" , "Rules & Regulations of Morton's Point Camp", and "The Spirit & Intention of Morton's Point Camp" as well as, while in Camp, the current laws of Canada, The Province of Ontario and the Municipality / Township in which the Camp exists. (Township of Whitestone 1999)
When a letter of resignation from a Member is on record with the Board of Directors, Membership can be reinstated at the Annual General Meeting as long as "The Constitution of Morton's Point Camp, Membership" requirements # 1, 2, 4, 5, 6 & 7 and "Membership Complement Requirements" # 1 & 2 have been met.
A terminated Member, without a letter of resignation on record with the Board of Directors, will not be allowed to attend any Camp as a guest or relative for two (2) years. After this two (2) year period, attendance as a guest or relative is permitted as long as the Constitution and Rules and Regulations requirements have been met. To reinstate his Membership he will be required to meet "The Constitution of Morton's Point Camp, Membership" requirements # 1, 2, 3, 4, 5, 6 & 7 and "The Constitution of Morton's Point Camp, Membership Complement Requirements" # 1 & 2.

Membership Complement Requirements

The Membership complement must consist of males only and have a minimum 51% of the Membership having Canadian Citizenship to conform with our "Non Profit" designation.
The Camp's Membership complement may not exceed limits as stated in the Rules & Regulations of Morton's Point Camp as set by Members at the Annual General Meeting.

Family Membership

Son, brother, son-in-law, brother in-law, father-in law and father of a Member are required to fulfill "Membership" requirements #1, 2, 3, 5, 6 & 7 as well as "Membership Complement Requirements" # 1 & # 2. NOTE: Adoption and legal marital or marital equivalent status is included.

General

No female guests are permitted in Camp overnight during the summer season.
Delinquent payments of dues, camp fees, initiation fees, assessments or monies owing to Morton's Point Camp are subject to late payment charges as stated in the "Rules & Regulations of Morton's Point Camp" set by the Membership at the Annual General Meeting.
A Member is held responsible for his invited guest's actions while in Camp and will be required to reimburse Morton's Point Camp for any damages incurred by such actions.

Termination Of Membership

Membership in Morton's Point Camp will cease upon:

Death
Resignation
Non payment of dues, Camp Fees, or other monies owing to Morton's Point Camp as stated in the Rules & Regulations of Morton's Point Camp as set by the Membership at the Annual General Meeting.
Serious infractions of "The Constitution of Morton's Point Camp" or "Rules & Regulations of Morton's Point Camp" and conduct contrary to "The Spirit and Intention of Morton's Point Camp" , having a majority of the Membership complement represented by vote as set by the Membership at the Annual General Meeting.

Executive Board Of Directors

The Board of Directors will be made up five (5) voting Members. The majority (3 of 5) must have Canadian Citizenship and the position of Treasurer must be filled by a Canadian Citizen, residing in Canada. The remaining 2 positions can be filled by a Member of any Citizenship.
The Executive will consist of President, Vice President, Secretary , Treasurer and one (1) other Director. Note: The Secretary and Treasurer positions can be combined leaving 2 Directors.
The Directors will be decided on by the Members at the Annual General Meeting by a majority vote (50% + 1) of those present and by proxy votes. The Directors will decide on Executive positions collectively.
Terms will be for three (3) years. They will be staggered so a maximum of two (2) Directors' terms will expire in any given year. Any Director's position left vacant due to resignation, death or termination of Membership, shall be replaced by the remaining Board of Directors, for only the duration of time prior to the next Annual General Meeting, at which time, the Members will vote for someone to fill the position for the balance of the existing term vacated by the departing Board Member.
It is the obligation of the Board of Directors to act in the best interest of Morton's Point Camp and the Membership, and to follow the direction precisely as decided upon at the Annual General Meeting by the Membership.
The Board shall make necessary decisions for the ongoing operation of Morton's Point Camp. They are not to exceed the dollar limit set by Members at the Annual General Meeting for items not approved by the Membership as stated in the "Rules & Regulations of Morton's Point Camp" set by the Membership at the Annual General Meeting and have absolutely no authority to change previous decisions and directions as set by the Membership at the Annual General Meeting.
The Board shall be responsible, by majority vote, to interpret and make decisions on any "Rules & Regulations of Morton's Point Camp" or extraordinary requests when necessary. These interpretations must be brought forth to the Members at the next Annual General Meeting where it will be decided, by vote if deemed necessary by Members present and proxies at the meeting, whether the decision made by the Board of Directors should become policy or never executed again. If required, a new rule & regulation can be voted in to clarify the "actions to be taken" for future interpretations.

Camp Scheduling

Scheduling of camp time shall be done at the Annual General Meeting. Camps (Camp Groups) which held time from the previous year shall be guaranteed the same time on the new calendar providing they have met and will meet all the requirements. Also, provided there has been no pre-arrangement between camps for adjustments in "time" for one specific year. The time set for all Camps to enter and depart is 12 noon. Adjustments can be worked out between Camp Managers if they please.
The official Spring, Summer & Fall camp season dates will be set by the Membership atthe Annual General Meeting. Summer camp season usually begins the Saturday before
A minimum number of man-days per week are required during the summer season to guarantee the same time slot on a yearly basis as stated in the Rules & Regulations
Cancellation of any assigned time slot for a camp, off season or summer, is the responsibility of the Camp Manager by:
1. canceling the scheduled time at the Annual General Meeting
2. sending written notice of cancellation of the scheduled time to the Secretary before the date as stated in the "Rules & Regulations of Morton's Point Camp" as set by the Membership at the Annual General Meeting.

Failure, by the Camp Manager, to cancel his assigned camp time slot by the set date and not fulfill the man-day regulations, obligates the Camp Manager to pay the "man-day" fee as stated in the "Rules & Regulations of Morton's Point Camp" as set by the Membership at the Annual General Meeting.

When cancellation of a camp time is received from a Camp Manager either at the Annual General Meeting, or in writing to the Secretary before the set date, the time slot will be declared "open" and all Members will be advised. Any Member may reserve an "open time" by providing written notice to the Secretary, on a first-come first-serve basis.

Meetings

An Annual General Meeting is to be held for the Members to discuss "Camp Business". This must take place no later than the last Sunday in October.
Directors' meetings will take place as decided by the Board of Directors.
1. A simple majority of the Membership complement ( 50% + 1) must be represented, either in person or by proxy, at the Annual General Meeting to provide a quorum.
2. A 80% majority of the total Membership complement, either in person or by proxy, must be represented to change "The Constitution of Morton's Point Camp".
3. A simple majority of the Membership present, ( 50% + 1) must be represented, noting a quorum must be met first (3a above), either in person or by proxy, at the Annual General Meeting, to change "Rules & Regulation of Morton's Point Camp" or to set dates, rates, dues, fees, assessments and other dollar figures required.
4. Guests must be nominated by 2 Members for Membership and then must obtain a majority vote of 50% + 1 of the Membership complement at the Annual General Meeting.

Current Version

Voted in on October 24, 2010 by a 91% vote.

Replaces Previous Constitution voted in October 23, 2005.

(Note: No changes were made to Constitution on October 14, 2012. Just to the Rules & Regulations)

Rules & Regulations Of Morton's Point Camp

Last Changed October 14, 2012.

Note: The following Rules & Regulations can be changed, deleted or added to by the Members, by vote, at the Annual General Meeting providing the following has been achieved. "The Constitution of Morton's Point Camp, Meetings, item 3a) and item 3c)".

Guests

The minimum age for guests or relatives to attend regular summer camps is 10 years of age to their nearest birthday.
Member's relatives are entitled to "Relative Rate" price as set by the Membership at the Annual General Meeting.

Camp Scheduling

A total of 28 man-days per week are required during the summer season to guarantee the same time slot on a yearly basis. If the 28 man day minimum is not reached, the Camp Manager may either "top up" the short days by paying the current Summer Season Member Day Rate for each day short which will guarantee the Camp Time for the following year. Or, the Camp Manager can chose not to "top up" the man days and leave the Camp Time next season open to challenge. The Board of Directors can waive this fee for extenuating circumstance by a vote of 3 of 5.
An average of 3 man-days per day, times the number of days booked by the Camp Manager, are required during the off season to guarantee the same time slot on a yearly basis. If the 3 man day average is not reached, the Camp Manager may either "top-up" the short days by paying the current Off Season Member Day Rate for each day short which will guarantee the Camp Time for the following year. Or, the Camp Manager can chose not to "top up" the man days and leave the Camp Time next season open to challenge. The Board of Directors can waive this fee for extenuating circumstance by a vote of 3 of 5.
Camp Managers are to advise the Secretary, at the Annual General Meeting, or in writing, by the end of February, if they can notcommit to their scheduled Summer or Off Season Camp. Failure to cancel the assigned time slot leaves the Camp Manager responsible for payment as stated in "Rules & Regulations of Morton's Point Camp, Camp Scheduling #1 & 2. Canceled time slots will be declared "open" and all Members will be advised. Any Member may reserve an "open time" by providing written notice to the Secretary on a first-come, first-serve basis.

Camp Managers

Camp Managers have the absolute right to decline entrance into their Camp to anyone they choose so long as their Camp has met with man-day rules and regulations.
Camp Manager's responsibilities for Morton's Point Camp Charge Accounts:
1. Camp Manager has the authority, in the event of an emergency, to spend up to $500.00 while in Camp, on the Camp's behalf for such things as emergency maintenance on boats & motors, power plant and water pump or system, or to procure supplies and equipments required to insure the safe and satisfactory operation of the camp. Any costs incurred for such purchases must be reported to the Treasurer as soon as possible.
2. Camp Managers, Members or guests, shall not charge "non staples". Meaning items not shown on the Camp Supply List, to the Camp Charge Accounts unless specifically requested / authorized to do so by the Treasurer or President.
3. Apart from 3 a) above, only purchases or work orders approved at the Annual General Meeting and / or by the Board of Directors may be made in the name of Morton's Point Camp.
Camp Managers are responsible for the proper care, use and maintenance of camp assets while in Camp. No Camp motorized boats or motorized vehicles shall be operated by anyone other than a Member without the Camp Manager's permission. In the case of such permission being granted by the Camp Manager, he assumes the liability & responsibility for the non-member's actions and any subsequent losses suffered by Morton's Point Camp.
Camp Managers are responsible for reporting to the Treasurer or President, within one (1) week, and initiating any necessary action when possible, any damages and / or potential problems to Camp assets. They are also asked to supply, in writing, a list of any supplies used that require replacement (spark plugs, props, more oil needed, etc) to the Treasurer when submitting their Camp Fees and paperwork. Please supply the Treasurer with as much detail as possible. Brand name, Serial #'s, Model #'s, sizes, quantities, etc...
Camp Managers or Member Delegates are responsible for the complete and accurate payment of fees owed by their Camp and are to submit payment, with the applicable report forms, to the Treasurer. These fees are due within the set # of days after leaving their camp (See Rules & Regulations of Morton's Point Camp, Rates Dues & Fees, item # 3). Camp supplies can be purchased by the Camp Manager as required (See "Rules & Regulations of Morton's Point Camp, Camp Managers # 2" above) but he must send proper receipts to Treasurer for reimbursement of funds for said purchases unless requested to do otherwise directly by the Treasurer.
Camp Manager or Member Delegate must be present (in attendance) whenever the camp is in use, to assume the current responsibilities, and unless otherwise arranged, the Camp Manager will be the person booking the time. If no Members can remain in Camp for any reason, all guests must leave.
Camp Managers must complete the Camp's on - site Attendance Ledger, the on - site Camp Managers' Binder and the necessary report forms and also make note for the Treasurer of any "Camp staples" that were depleted during their stay in Camp, for the Treasurer.
The Camp Manager is responsible for ensuring that no more than a maximum number of twenty one (21) people are in Camp overnight at any one time and to inform his Members & guests that linens are not supplied by the Camp. There are wool blankets, sheets and pllow cases at camp that can be used on a first-come first-serve basis. The laundering of these items, if used, is the responsibility of the user.
Camp Managers are responsible for the shutdown of the power plant at a reasonable hour, and for the complete shutdown of the power plant by use of the main power switch in the power plant building or the main breaker in the kitchen when leaving Camp for home.
Camp Managers are not to allow Members or guests to bring any animals into Camp and to ensure that pesky, destructive wild animals such as mice, raccoons and ground hogs are not fed by Members or guests so we avoid possible damages caused by them.
Only Camp Managers, Members of the Board of Directors and Members of the Boat Committee (when we have the later group instituted) may discuss or implement Camp work any outside contractor, and even then, only within the realm of their mandate.
Camp Managers are asked to let the Treasurer know of any material donations or gifts that were received from Members or guests so they can be inventoried for insurance purposes and to let the Secretary know so a letter of appreciation can be sent to the contributor(s).
Camp Manager of each Camp shall be responsible to keep available a supply of propane in Camp from our supplier, and dry firewood on the covered entry porch (@ toilet) for the next Camp. He must also ensure fridge / freezers are defrosted as needed.
Camp Manager is to be notified by the Treasurer concerning any Members or guests from their camp who is in arrears with payments to Morton's Point Camp. The Camp Manager will then inform the offending Members or guests who are in arrears that they can not enter the Camp until they have any outstanding balance owing to Morton's Point Camp paid in full.
Camp Manager must use his discretion, on any endeavor or work, for the maintenance or improvement of the Camp. Additions or improvements must be intended for the comfort and enjoyment of all those who attend Camp. These additions or improvements should be approved at the Annual General Meeting or by the Board of Directors first, in order to protect the Camp from unexpected major costs. (See Camp Managers 2 a, b, c)
Camp Managers must supply their own Boat Safety Kits for use by Members and guest in their Camps.

Executive / Board Of Directors

The Board of Directors may not exceed $3,500.00 for items not authorized at The Annual General Meeting.
A written notice about meetings which includes the date, time, place, and tentative agenda of the meeting, must be sent to all Members by the Secretary well in advance (4 weeks prior to the meeting minimum) to allow Members time to make traveling and time arrangements or to send their proxy to a fellow Member who will be attending the meeting.

Work Camps / Committees

The Board of Directors are to initiate "Work Camps" or "Special Committees" as required.
Work Camps must have designated tasks relating to items listed in the Minutes of the Annual General Meeting or the Minutes of the Board of Directors Meeting.
Providing the work agreed to is Completed, there will be no Camp Fees charged to those individuals completing the work. and a $12.00 per day food credit can be applied for by those in the work party.
The Committees must be headed by an active Board Member who will in turn be the correspondent between his assistants (if any) and the other Board Members.
The Committees must work within the parameters of the Rules and Regulations of Morton's Point Camp and a budget set by either the Membership at the Annual General Meeting, or where none were given by the Membership at the Annual General Meeting, the Committees must work within the parameters and budget as set by the Board of Directors with a minimum 3 of 5 Board vote.

General

The list of "Camp staples" is to be determined by the Members present at the Annual General Meeting and published in the Minutes of the Annual General Meeting. A copy of the "Camp staples" is to be placed in Camp for reference.
A guest must have attended any Camp for one (1) or more days, in any operating season, in any two (2) years, prior to being nominated for Membership.
The maximum number of Memberships presently granted is 56.
All members have to give a copy of their Operators Card to the Secretary. Without a copy on file with the Secretary, the member will not be allowed to operate any camp boat. Those who do not wish to operate any of the camp boats do not need to get a Operators Card. Only a Camp Manager can allow a Guest to operate a camp boat. In doing so the Camp Manager assumes all responsibility & liability.

Rates, Dues & Fees. Annual Dues & Initiations. Other Monies Owing.

Annual dues and initiation fees must be paid in full by March 31st. Dues and Initiation fees not paid in full by that time will face Termination of Membership in Morton's Point Camp. Without a letter of resignation, a former Member whose Membership has been terminated, will not be allowed to attend camp for two (2) years. The Board of Directors can be approached in cases of financial duress, on a one year basis, in order to assist a Member in need with terms of payment, if required. The Board of Directors can refuse financial assistance when abuse is noted.
Using ($) Canadian currency, all rates, dues, initiation fees and late payment fees, will be determined by the Membership at the Annual General Meeting and passed by majority vote. Initiation fees are to be the same dollar amount and currency as set for the annual dues in the time period the Nomination came in. Eg, By December 31st the rate for that year is used, after December 31st the next years set rate applies.
Camp fees are payable within thirty (30) days of leaving Camp after which a delinquent charge will be applied, as stated in "Rules & Regulations of Morton's Point Camp, Camp Managers, # 7". Camp fees must be received by the Treasurer within a maximum of 45 days after leaving Camp or the termination of Membership can be set in motion against the offending Member. The same time allowances and penalties apply to any monies owing to Morton's Point Camp. Example... NSF cheque charges, payment for item(s) purchased from Morton's Point Camp, late fees... from the date applied on account.
Son, brother, son-in-law, brother in-law, father in-law and father, not currently Members, shall be charged the relative rate. NOTE: Adoption and legal marital or marital equivalent status is included.
Members Dues $350.00 CDN / year (includes 7 free Camp days)
Initiation Dues The same amount set for the yearly dues at the time the nomination is received for a vote.
Late payment fee for any monies owed to Camp is $56.00 CDN after 30 days, followed by Membership Termination judgement after 45 days.

Season Member Rate Relative Rate Guest Rate

Off Season

Member: $18.00 CDN / day
Relative: $29.00 CDN / day
Guest: 36.00 CDN / day

Summer

Member: $32.00 CDN / day
Relative: $58.00 CDN / day
Guest: 64.00 CDN / day

Children

Children brought to Camp by Members or Guests who are between the age of 19 and the minimum age requirement are charged 50% of the daily applicable rates.

Members

Members receive seven (7) free days which can be used in any season. These free days were included in their Members Dues payment.

A Member not attending Camp during the season can donate his free unused camp day value to his normal Camp towards the minimum man day / income amount. They can not be granted to a Camp he does not frequently attend.

Current Version

Voted in October 14, 2012.

Replaces October 24, 2010 by a 85.71% vote. (36 of the available Camp complement of 42)